Privacy Notice – Youth Cafe
It is vital that we hold accurate information for you and your child so that we can contact you in the event of an emergency/accident and to safeguard your child.
We will not process any data relating to a child (under 13) without the express parental/guardian consent of the child concerned. Therefore, the parent or legal guardian, must complete and sign the Youth Café Membership Form prior to your child attending our café. For your child’s safety and security, please ensure that you promptly notify us of any changes.
Pitstone Parish Council contracts with David Rollins to manage our Youth Café. All information you provide (personal information such as name, address, email address, phone number, important medical information) will be processed and stored by David Rollins to enable us to contact you and respond to your correspondence, provide information and/or access our youth café facilities and services. Your personal information is not processed/stored by Pitstone Parish Council unless a safeguarding or other issue is raised by the Café Manager.
By signing the Pitstone Youth Café Membership Form you are granting consent for your data to be utilised in the above manner.
Information will always be treated with the utmost confidence and not divulged outside the club apart from the exceptions that follow, which may be shared on a “need to know” basis in the following circumstances:
- If the young person is under 18 and physical, sexual or emotional abuse is suspected
- If a young person under 18 reports or alleges abuse
- If the life of the young person or another is at risk
- If information is revealed about criminal activity
- If a young person could cause harm to themselves or others
- If a club leader has reasonable cause to believe a young person is suffering or likely to suffer significant harm
Please refer to the following Youth Café Policies (available on our website or at the Youth Café) for more information: Confidentiality Policy, Data Handling Policy, Data Protection Policy, Secure Data Management Policy and Safeguarding Policy.
Our Right to Process Information
General Data Protection Regulations Article 6 (1) (a) (b) and (e)
- Processing is with consent of the data subject or
- Processing is necessary for compliance with a legal obligation or
- Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller
Pitstone Parish Council has a duty to ensure the security of personal data. We make sure that your information is protected from unauthorised access, loss, manipulation, falsification, destruction or unauthorised disclosure. This is done through appropriate technical measures and appropriate policies. Copies of these policies can be found on our website. We will only keep your data for the purpose it was collected for and only for as long as is necessary. After which it will be deleted. (You many request the deletion of your data held by Pitstone Parish Council at any time).
Access to Information
You have the right to request access to the information we have on you. You can do this by contacting the Parish Clerk. Please be prepared to provide evidence of your proof of identity, prior to the council releasing any information.
If you believe that the information we have about you is incorrect, you may contact us so that we can update it and keep your data accurate. You can do this by contacting the Parish Clerk. Please be prepared to provide evidence of your proof of identity, prior to the council fulfilling any request.
If you wish Pitstone Parish Council to delete the information about you please contact the Parish Clerk. Please be prepared to provide evidence of your proof of identity, prior to the council fulfilling any request and be aware that any request may also be subject to other statutory or legal requirements.
Right to Object
If you believe that your data is not being processed for the purpose it has been collected for, you may object by contacting the Parish Clerk. Please be prepared to provide evidence of your proof of identity, prior to the council fulfilling any request.
Rights Related to Automated Decision Making and Profiling
Pitstone Parish Council does not use any form of automated decision making or the profiling of individual personal data.
In accordance with the law, we only collect a limited amount of information about you that is necessary for correspondence, information and service provision. We do not use profiling, we do not sell or pass your data to third parties. We do not use your data for purposes other than those specified. We make sure your data is stored securely. We delete all information deemed to be no longer necessary. We constantly review our Privacy Policies to keep it up to date in protecting your data. (You can request a copy of our policies at any time or find them on our website).
Complaints If you have a complaint regarding the way your personal data has been processed you may make a complaint to the Parish Council Clerk